Financial Aid Terms and Conditions

Explanation of Your Financial Aid Offer at Montana Technological University

• The financial aid notification represents an accurate offer of your aid at this time. This offer is contingent upon the availability of funds and subject to change during the award period in accordance with federal regulations, institutional policy, and the accuracy of information provided by you.
• Most Grants are prorated for less than full time enrollment status. Federal Pell Grants may be available for fewer than 6 credits.
• Tuition waivers will always match tuition charges and an increase or decrease in credits will affect the actual value listed on your bill. Please note: Mandatory and optional fees are not covered with the tuition waivers.
• Any loan will be paid for the amount listed (minus any loan fees). Enrollment for fewer than six credits disqualifies you from receiving any type of federal loan.
• For fall and spring semesters, all financial aid will be determined as of the 15th instructional day. Financial aid will not be adjusted for credits added after that date.
• Please note: per Federal Regulations any credits earned via challenging out will not be covered by financial aid.

Your Promises and Conditions for Receiving Financial Aid at Montana Technological University

• I certify that I do not owe a refund on any grant, am not in default on any federal loan, and have not borrowed in excess of the loan limits under federal Title IV programs at any institution.
• I promise that I will use all money I receive from federal, state, or the institution only for expenses related to my studies at Montana Technological University.
• I understand that I must be making satisfactory academic progress in a course of study leading to a degree or certificate. I further understand that my financial aid will be canceled if I fail to meet satisfactory academic progress requirements. The satisfactory academic progress requirements are maintaining a minimum cumulative 2.0 GPA for undergraduate students and 3.0 GPA for graduate students and passing at least 67% of the credits that I attempt. (See the Montana Technological University SAP Policy available online at https://www.mtech.edu/financial-aid/SAP.html.) If I withdraw, receive all failing grades, or do not complete a term, I understand: (1) I may not have earned my federal aid and may owe a repayment, and (2) my eligibility for further aid may be terminated.
• I will inform the Financial Aid Office promptly of any other money I receive for educational purposes. Failure to do so may result in my having to repay federal or state aid and ineligibility for further aid. Assistance that must be reported includes, but is not limited to: scholarships, Vocational Rehabilitation, or Tribal Higher Education funding. I will also inform the Financial Aid Office of any residency changes.

Acknowledgements Surrounding Financial Aid Disclosure and Disbursement at Montana Technological University

• I acknowledge that under regulations governing financial aid programs, Montana Technological University Financial Aid Office may release information about me to other qualified agencies including my lending institution. The information released may include my academic progress, grade point average, enrollment, addresses, references and any financial aid information applicable to my eligibility for financial aid.
• I understand that my financial aid will not be disbursed until 7 to 10 calendar days before the 1^st instructional day of the term or module provided I have registered for classes and finalized my bill.

Withdrawal (Unofficial/Official) Policy

Withdrawal Date (Unofficial Withdrawal)

For students who withdraw without notifying the institution, the institution must determine the student’s withdrawal date within 30 days after the expiration of the earlier date of the:

• Payment period or period of enrollment;
• Academic year in which the student withdrew; or
• Educational program from which the student

The withdrawal date for unofficial withdrawals is the midpoint of the applicable period, except:

• If the student left without notification because of circumstances beyond his/her control, the institution may determine a withdrawal date related to the circumstances. The Director of Financial Aid is responsible for making this determination along with the Registrar and the Vice Chancellor for Student Affairs and Dean of Students.
• The institution may, at its option, use the student’s last date of attendance at a documented ‘academically-related activity’ in lieu of any other withdrawal date. ‘Academically-related activities’ include activities confirmed by an employee of the institution to include exams, tutorials, academic advisement, turning in a class assignment, and attending a study group assigned by the institution. Eating at institution-provided food services, and participating in off-campus study groups not assigned by the institution are not ‘academically-related activities.’

Withdrawal Date (Official Withdrawal)

The withdrawal date for official withdrawals (student notified the institution that he or she was withdrawing) is the date the student began the institution’s withdrawal process or officially notified the institution of intent to withdraw, except the institution may, at its option, use the student’s last date of attendance at a documented ‘academically-related activity’ in lieu of any other withdrawal date. ‘Academically-related activities’ include activities confirmed by an employee of the institution to include exams, tutorials, academic advisement, turning in a class assignment, and attending a study group assigned by the institution. Eating at institution-provided food services, and participating in off-campus study groups not assigned by the institution are not ‘academically-related activities.’

The withdrawal date for a student who officially withdrew is the later of:

• The withdrawal; or
• The date of the student’s notification to the institution.

For a student who unofficially withdrew (withdrew without notifying the institution), this date is the date that the institution becomes aware that the student ceased attendance.

The ‘date of institution’s determination that a student withdrew’ is used for the following purposes:

• It provides the dividing date between disbursed aid and late disbursements; and
• It starts the clock for the period of time within which the institution must return federal funds.

Accept the Terms and Conditions

Return to MyMtech and accept the Terms and Conditions of receiving Financial Aid at Montana Tech.